Society Spotlight: How does the Society plan to preserve its knowledge for the future?


Today sees the fifth in my series of Society Spotlight posts, and the final question that I posed to the three history societies.

It tackles the big question, that will help ensure that a Society and its members leave a lasting legacy to their community or the history that they work so hard to preserve, avoiding the fate seen by the Cross Family History Society:

‘How does a society plan to preserve its knowledge for the future?’

As all family historians, professional genealogists, and organisations know, if you’re going to invest your time in researching and creating records or filling databases with data, then you need to know that what you’re spending your hours doing, will actually survive into tomorrow, next year, and further beyond.

Where once keeping meticulous paper copies sounded like a good idea, it moved on to formats like microfiche, film, cd-roms, GEDCOM, and more recently that mystical place called ‘The Cloud’, but all of them have pros and cons, so what plans do the Societies have to preserve their work and leave a legacy?

Here’s their answers…

Society of Genealogists logoAbbie Black, The Society of Genealogists

“Many societies, including the Society of Genealogists, are always receiving new materials that are in the process of being preserved. Digitization of original documents makes genealogical materials easily accessible to people who simply can’t come to the Society. Digitization and preservation are also important for the future of a society in the case of a natural disaster. Coincidentally, Dick Eastman’s blog Eastman’s Online Genealogy Newsletter recently published an article on 2 July 2013 concerning a society affected by the Southern Alberta flooding disaster.”

“Understanding the concerns of natural disaster, the society had all of their society’s family history backed up in a cloud storage system, which protected their information from disaster. Societies are constantly storing, backing up, and protecting their data that will preserve information for the future through technology.”

“By reaching out to a new generation of genealogists, societies will be able to preserve their future. Younger people have interest in their own genealogy, and societies are reaching out to those individuals through lectures and social networking to help preserve and continue the work that the society holds most valuable.”

Newman Name Society logo

Robert Newman, The Newman Name Society

“Our archive will probably be placed in the Guild Of One-Name Studies (GOONS) archive.”

Cambridgeshire Family History Society logo

Lisa Newman, The Cambridgeshire Family History Society

“Other than continuing to adapt to new technologies and platforms and by encouraging interest in the Society so that we can engage new members to join the Committee to keep doing the good work that has gone before.”

Do you have a plan?

What are your own plans for preserving your research for a future generation? Do you have a plan? Or are you now beginning to wonder what might become of it? Leave me a comment below, or over at the Geneabloggers LinkedIn group.

About Andrew Martin

+Andrew Martin is owner and lead writer for History Repeating and Family Tree UK. Genealogist, historian, writer, photographer and would-be archaeologist. He'd love a time machine, but worries that it might take all the fun out of it.
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One Response to Society Spotlight: How does the Society plan to preserve its knowledge for the future?

  1. One relatively simple step these days is simply to put everything online, if a British website it should automatically be preserved in the British Library’s web archive following the introduction of the e-legal deposit regulations earlier this year (if the domain name does not include .uk it will probably get selected more quickly if you contact them, I think there’s still a contact form on their website – search for UK web archive).

    The likes of WordPress of course make it very easy to set up a basic site without having to know too much html or anything. Even this will help people actually find your society too.

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